Essay on “Time Management”
It seems that there is never enough time in the day. But, since we all get the same 2 hours, why is it that some people achieve so much more with their time than others? The answer lies in good time management. “Time management” refers to the way that you organize and plan how long you spend on specific activities. Good time management requires an important shift in focus from activities to results: being busy isn’t the same as being effective. (Ironically, the opposite is often closer to the truth.) Spending your day in a frenzy of activity often achieves less, because you’re dividing your attention between so many different tasks. Good time management lets you work smarter – not harder – so you get more done in less time.
It may seem counter-intuitive to dedicate precious time to learning about time management, instead of using it to get on with your work, but the benefits are enormous. It improves productivity and efficiency. Your reputation as a professional grows. The stress levels dip and a world of opportunities opens up for you. Your career advances and important goals are reached.
Failing to manage your time effectively can have some very undesirable consequences. Deadlines are missed and the workflow is not only inefficient but of poor quality. It dents your reputation as a professional and your career is in danger of being stalled. As a result your stress level shoots up.
Everyday interruptions at work can be a key barrier to managing your time effectively and, ultimately, can be a barrier to your success. Think back to your last workday, and consider for a minute the many interruptions that occurred. There may have been phone calls, emails, hallway conversations, colleagues stopping by your office, or anything else that unexpectedly demanded your attention and, in doing so, distracted you from the task at hand. Because your day only has so many hours in it, a handful of small interruptions can rob you of the time you need to achieve your goals and be successful in your work and life. More than this, they can break your focus, meaning that you have to spend time re-engaging with the thought processes needed to successfully complete complex work. The key to controlling interruptions is to know what they are and whether are necessary and to plan for them in your daily schedule.
(403 words)
Notes on “Time Management”
Notes:
1. What is Time Management?
1.1 Systematic, priority based structuring of time allocation.
1.2 Effective time management lets you work smarter not harder.
1.3 Good time management is a planning to achieve more in less time,
1.4 Good time management lets you to indulge into in many activities.
1.5 Good time management requires an important shift to focus from activities to result.
2. Benefits:
2.1 Less stress
2.2 Achievements in targets set.
2.3 Greater efficiency & productivity
2.4 Increased opportunities for advancement
2.5 Greater opportunities to achieve imp. career & life goals
3. Consequences of poor time management:
3.1 Failure in deadlines
3.2 Inefficient work flow
3.3 Poor work qual.
3.4 Poor professional reputation
4. Interruptions at work:
4.1 Key barrier to time management
4.2 break your focus
4.3 have to spend time reengaging with the thought processes needed to successfully complete complex work
4.4 Key to controlling interruptions –
4.4.1 know what they are
4.4.2 whether they are necessary
4.4.3 plan for them in your daily schedule
(b) Write a summary of the above in 80 words using the notes.
Ans.
Summary: Though, we all get the same 24 hours in a day but few people achieve more than others and that too because of their good time management. It lets you plan and organize to how long you have spend on specific activities. Targets and deadlines of work can never be achieved if time is not managed effectively. The key to controlling interruptions are to identify and control them and make plans for our daily schedule.
