Policies and Organizing
Organizing consists of grouping tasks and individuals related by common responsibilities. Without some guidelines, it is difficult to avoid duplication of effort, and without general principles, misunderstandings regarding duties and responsibilities are much more apt to arise.
As an example, policies concerning the use of the gymnasium are essential. Such policies should indicate what the priorities are, who is the final authority in case of conflicts, where the master schedule is kept, and which activities should be scheduled during each hour of the day.
If coaches teach and teachers coach, there must be guiding policies for the division of labour, the manner of computing teacher load, and compensation for extra duty. There must also be a clear understanding about who reports to whom; otherwise two superiors may claim the same time for a given employee.
Policies should also cover use of funds. If the budget is to cover all activities, it is important that the sports with small spectator appeal be protected. Clearly defined relationships and carefully planned budgets will help.
Departmental and program organization must also take into account the educational values for all the students. They should not be influenced unduly by dramatic appeals and popular demand.
Good communications systems help executives in the process of coordination. They also assist managers who are striving to unite the work of different people in their efforts to achieve the objectives that have been developed for the organization.
The success of any enterprise depends to a large extent on how well administrators organize individual tasks so that they are joined into a combined, purposeful action.
